SAMPLE PIGGYBACKING LANGUAGE FOR BIDS

Municipalities can use the following sample language if they would like to open their bids up for other CRPC members to purchase from them:

INCLUSION OF NON-PARTICIPATING CRPC MEMBERS

The [Town/City/Agency Name] is asking all responding vendors to indicate their willingness to extend the terms of resulting contracts, inclusive of price, to other interested members of the Capitol Region Purchasing Council (CRPC). While this clause in no way commits any CRPC Member to purchase from [Town/City/Agency Name]’s awarded contractor, nor does it guarantee any additional orders will result, it does allow CRPC Members, at their discretion, to make use of [Town/City/Agency]’s competitive process (provided said process satisfies their own procurement guidelines) and purchase directly from the awarded contractor.  All purchases made by other CRPC Members shall be understood to be transactions between that CRPC Member and the awarded vendor; the [Town/City/Agency Name] shall not be responsible for any such purchases.

SAMPLE PIGGYBACKING LANGUAGE FOR CONTRACTS

Language should also be included in resulting contracts.  Sample language is below:

INCLUSION OF NON-PARTICIPATING CRPC MEMBERS

Any Member, current or future, within the Capitol Region Purchasing Council (CRPC) shall be allowed to participate in this agreement during the life of the contract, even if it is not listed amongst the solicitation participants. 

While this clause in no way commits any CRPC Member to purchase from [Town/City/Agency Name]’s awarded contractor, nor does it guarantee any additional orders will result, it does allow CRPC Members, at their discretion, to make use of [Town/City/Agency]’s competitive process (provided said process satisfies their own procurement guidelines) and purchase directly from the awarded contractor.  All purchases made by other CRPC Members shall be understood to be transactions between that CRPC Member and the awarded vendor; the [Town/City/Agency Name] shall not be responsible for any such purchases.

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COOPERATIVE PURCHASING ORGANIZATIONS

WSCA – www.aboutwsca.org

Western States Contracting Alliance. All governmental entities within WSCA states as well as authorized government entities in non-WSCA states are welcome to use the approved agreements. Uses “lead-state” model. One WSCA state leads the procurement, issues the solicitation and awards the contracts based on that state’s statutory requirements and processes. The lead state owns and manages the contract(s).

Contact:

Paul Stembler, WSCA/NASPO Cooperative Development Coordinator

Voice (612) 284-4316

Lee Ann Pope, WSCA Program Manager

AMR Management Services

Voice: (859) 514-9159

Fax: (859) 514-9188

NASPO – www.naspo.org

Cooperative purchasing with WSCA

US Communities – www.uscommunities.org

Non-profit government purchasing cooperative, lead agency develops RFP/Bid and US Communities Advisory Board, made up of public purchasing professionals, reviews and recommends an award.

US Communities Flyer

Contact:

Phil Letendre

Program Manager

(301) 980-4160

GSA – www.gsa.gov

State and local government entities may use GSA’s cooperative purchasing plan to buy specialized IT projects under GSA Federal Supply Schedule 70, and State and Local government entities may also purchase alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security equipment, marine craft and related equipment, special purpose clothing, and related services from contracts awarded under GSA Federal Supply Schedule 84, Total Solutions for Law Enforcement, Security, Facility Management Systems, Fire, Rescue, Special Purpose Clothing, Marine Craft, and Emergency Disaster Response.

Contact:

IT Center Hotline

8:00 a.m. – 4:30 p.m. EST

Phone: (703) 605-2700

Schedule 84

819 Taylor Street

Rm. 7A37

Fort Worth, TX 76102

Phone: (817) 574-2310

TCPN – www.tcpn.org

The Cooperative Purchasing Network competitively bids and awards contracts to national vendors in accordance with purchasing procedures mandated by state procurement laws and regulations.

Contact:

888-884-7695

FRCOG – www.frcog.org

Franklin Regional Council of Governments has a fee-for-service program that provides bidding, contracting and troubleshooting services to member municipalities and others.

Contact:

Andrea Woods

Chief Procurement Officer

(413) 774-3167, ext. 104

HGACBuy – www.hgacbuy.org

Program of the Houston-Galveston Area Council, which is a regional council of governments. Specializes in high ticket, capital intensive products and services, primarily public safety, public works and communications.

Contact:

HGACBuy

3555 Timmons Lane, Suite 120

Houston, TX 77027

Phone: (800) 926-0234

Fax: (713) 993-4548

Plymouth County Co-op

Contact:

Grace Earle

Procurement Specialist (Police)

(508) 830-6200

Chairman James Neenan (Fire)

(781) 293-2300

PEPPM – www.peppm.org

Technology bidding and purchasing program.

Contact:

Administrative Support

David Manney

(570) 523-2174

Jim Randecker

(570) 523-1155